Case Study
Program and Project Management Office for an Energy Company
Global energy firms and companies in transformation face the challenge of managing a diverse portfolio of projects and programs. At accilium, we provide expert guidance in managing these initiatives, utilizing both agile and waterfall methodologies to maximize success probability and ensure efficient, effective delivery.
The Challenge
In one project, we identified several critical challenges hindering effective project management and strategic execution. The lack of structured coordination made it difficult to manage over 25 parallel projects efficiently, resulting in fragmented efforts and reduced effectiveness.
We also found that strategic alignment across key security areas was missing, significantly increasing risks and leaving critical vulnerabilities unaddressed. Communication gaps with C-level executives and stakeholders further complicated decision-making processes and hindered effective project steering.
Moreover, budgeting and resource allocation across the projects were inefficient, leading to potential delays and cost overruns. These findings underscore the urgent need for a structured and comprehensive approach to coordination, alignment, and resource management.
What we achieved
In this project, we managed a €5 million annual budget while coordinating over 25 parallel projects, ensuring efficient resource utilization and alignment with overall objectives. Key program initiatives were steered to drive progress and maintain focus on priorities.
To maintain transparency and control, we delivered weekly structured updates on project progress, issues, risks, and mitigation strategies. Additionally, we designed concise management presentations tailored to C-level stakeholders, enhancing engagement and facilitating informed decision-making.
We also facilitated regular status meetings for diverse stakeholder groups across three business units, fostering collaboration and alignment. Resource planning was streamlined to improve project execution, ensuring optimal use of available capabilities and with the help of BI-driven financial reports we enabled real-time budget tracking, providing the accuracy and agility required for effective financial management.
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Jennifer Duhs
Manager & Capability Lead Digital Marketplace
“Effective program PMO and steering provide the structure, alignment, and insights needed to drive strategic initiatives, ensuring timely decisions, optimized resources, and measurable outcomes.”